Pretty much all of our disaster recovery clients have the same core need: “Get us back up to full speed, as soon as humanly possible.”
The first step is to choose an IT provider to work with in order to set out a detailed disaster recovery plan BEFORE you have a disaster on your hands.
Serving Toronto, GTA, Calgary and surrounding areas, we give our clients disaster recovery services that work for their business and their budget.
At the core of this is putting into play a rock solid backup and cloud plan. This puts your valuable digital assets online, which means they’re accessible if your on-site resources fail for any reason.
THIS WAY YOU CAN QUICKLY RECOVER AND ACCESS THINGS LIKE:
- 5HR Personnel Files: Nobody wants to lose payroll or tax information
- 5Invoices: Your accounting team will thank you
- 5Documents: These are the easiest things to back up, and what your staff needs the most
- 5Complete servers and workstations in minutes
CONSIDER TESTING DISASTER RECOVERY IN YOUR ANNUAL REVIEW
The business may have the best disaster and recovery plan known to man. However, that means nothing if it doesn’t work when needed the most.
That’s why it’s important to test out disaster recovery plans at least once a year. This testing determines whether the plan works and if it doesn’t, what can be done to fix it.
THERE ARE THREE STEPS TO TESTING A DISASTER RECOVERY PLAN
You and your team will be able to access, edit and share documents anytime, from anywhere. Cloud-based workflow and file sharing will help your team make updates in real time and give them full visibility of their collaborations.
The second step is running a tabletop exercise. In a tabletop exercise, the team gathers to demonstrate what to do in an emergency. They pretend that a disaster has befallen the company, and team members take turns explaining what actions they would take in this event. A tabletop exercise is an essential component of disaster recovery testing. It shows whether team members are knowledgeable and prepared to handle a crisis.
Finally, the team runs a simulation of a disaster. This differs from the tabletop exercise because the team uses business resources such as computers and the corporate network to test the disaster recovery plan. The team formulates a scenario and tests how they would handle the situation if it occurred in real life. During the simulation, team members might go offsite to restart networks or other business functions.
TEST WHETHER YOUR DISASTER PLAN HAS SUCCEED
The point of performing a test is to reveal problems and solve them before something goes wrong in real life. Did the team sail through the test? That’s when you need to be suspicious.
75% OF BUSINESS OWNERS DON’T HAVE A BUSINESS RECOVERY PLAN
SURVEY SUGGESTS A BLEAK OUTLOOK
Nationwide Mutual Insurance Company hired Harris Interactive to perform a survey with 500 small businesses across the United States, all of which employ 300 or less staff.
A whopping 75 percent of small business owners have no disaster recovery plan whatsoever while 52 percent believe it would take three months or longer to reopen after a cataclysmic event. Businesses with fewer than 50 employees are even less prepared, as less than one in five of these businesses have a disaster recovery plan.
The truth of the matter is that 25 percent of enterprises suffering through a disaster end up not being able to reopen for business. Nonetheless, 38 percent of all small business owners don’t consider a recovery plan to be of any importance at all.
Interestingly, only 26 percent of business owners consider the probability of a disaster in their area as slim, suggesting more small business owners would take recovery plans seriously.
DISASTER RECOVERY BASICS
One of the best ways to protect the business against general catastrophe is through the purchase of business interruption insurance. Keeping the power going if the energy shuts off usually requires a simple generator. Unfortunately, 44 percent of businesses don’t have generators and 66 percent haven’t invested in interruption insurance.
For many businesses, the most important resource that may be destroyed in a disaster is their information. If computers, servers, and other data storage are destroyed during a catastrophe, business recovery insurance and generators won’t do a thing. What will help is the implementation of IT systems that provide data redundancy through off-site backups.
Using cloud storage systems and other methods, businesses can set up safe, secure backups outside of the influence of disasters. Through encrypted online databases accessible over the internet, business owners can enjoy the peace of mind knowing that valuable data will survive the physical destruction of their computer systems.
Not all businesses have the time, money, and know-how to set up redundant IT systems that are resistant to disasters. Companies such as Dynamix Solutions are experienced in providing IT outsourcing services that include a wide range of remedies, including secure data backups that help businesses recover quickly from unfortunate events.
SECURE THE BUSINESS DATA
Today, it’s extremely important for companies to ensure that their data is secure. Considering that most people lack the knowledge and time to properly ensure the safety of a company’s data, it’s wise to leave this task to professionals.
At Dynamix Solutions, we help companies small and large protect their digital information from getting into the wrong hands. We can handle all of the technical set up and back up that needs to be confidential to keep the business safe, while you can focus on the business itself.
FOUR MISTAKES THAT MAKE THE DISASTER RECOVERY PLAN USELESS
ERRORS IN DISASTER RECOVERY PLANNING AND HOW YOU CAN AVOID THEM:
NOT COPYING DATA
This is a fundamental step that surprisingly, some people skip. They think that storing information in the cloud is enough. They’re wrong – it’s not.
When creating a disaster recovery plan, copying data so it resides in a secure location is crucial. Otherwise, you won’t have it when needed the most.
NOT CONNECTING BACKED-UP INFORMATION
Remembered to copy the data. That’s a good first step. Did you remember to ensure to connect to that information during a crisis?
It might seem painfully obvious that you have to be able to connect to your backed-up information. However, many businesses forget to do just that.
NOT ASSIGNING CLEAR RESPONSIBILITIES
Do you know who’s going to be handling which tasks in the event of an emergency? If you don’t, then just don’t be surprised or dismayed when chaos erupts.
The disaster recovery plan must specify who will be responsible for specific assignments when disaster strikes. When people know what they need to do, they’ll be ready to spring into action.
NOT ADAPTING THE PLAN TO ORGANIZATIONAL CHANGES
How old is the disaster recovery plan? If you don’t remember, it’s probably time to review it and make some changes.
Perhaps the company has grown since the disaster recovery plan was written. Maybe some of the people who were responsible for certain tasks are no longer with the company. Regardless of what has changed, you need to make sure the disaster recovery plan is up to date.
EVERY BUSINESS NEEDS BACKUP AND DISASTER RECOVERY
WHAT IS BDR (BACKUP AND DISASTER RECOVERY)?
BDR is a set of processes and techniques that ensure a company’s data is secure, backed up, and can be recovered quickly after a disaster occurs. These incidents are typical: user error, insider threats, natural disasters, cyber-attacks, or hardware failure.
With the rise of cloud computing services and big data in the workplace, it’s becoming progressively challenging for businesses of any size to protect their data. According to research by Security Week, the total volume of data loss at the enterprise level has increased more than 400 percent over the past few years.
If businesses do not have a BDR solution in place, it’s usually because the company is unclear about the benefits of BDR.
HERE ARE OUR TOP 4 REASONS WHY THE BUSINESS NEEDS A BDR PLAN:
It’s inevitable that hardware, machines, and other systems fail at some point in their lives. No matter how much the business spends on technology, no solution is going to be perfect. In order to account for these risks, businesses must invest in strong BDR plans. The best option is to back up the data routinely, ideally with a highly secure managed hosting provider.
SAFETY OF CLIENT’S DATA
If you store confidential client or customer data on the system, the business can’t afford to lose this data or let it fall into the wrong hands. By having a BDR plan, it helps make certain that all of this information is controlled and properly stored. By having this plan in place, the business won’t have to worry about the detrimental consequences that could have happened to your brand if a disaster had happened.
NATURAL DISASTER PROTECTION
Nature is unpredictable, and data loss and downtime can strike at any time. In fact, it is estimated that more than 90 percent of businesses that experience at least seven days of downtime go out of business within a year. While a BDR plan can’t prevent the natural disaster from happening, it will protect the data and ensure that downtime doesn’t put the company’s survival at risk.
When looking at data loss, most discussions focus on natural disasters and cyber-attacks. But the reality is that sometimes those responsible for the biggest data losses are employees. People make mistakes and even one of those mistakes can compromise company data. This is why it’s important to properly train employees, but also invest in backup solutions to protect your business if an error was to occur.
DYNAMIX SOLUTIONS: YOUR TRUSTED DISASTER RECOVERY PLAN SPECIALISTS
Dynamix Solutions also backs up data to the cloud. We help you run vital business applications in the cloud, so even if you can’t reach your physical facility, you can still keep the business up and running. Don’t be unprepared for disaster – contact us today.